ORDINARY MEETINGS 2018

MEETING PAPERS

31st January 2018 (including the 2018/19 Budget and Precept)

AGENDA(click on the link to open the agenda and each associated paper)

  1. Draft Minutes of the Ordinary Meeting (including Planning Matters), held on 13th December 2017
  2. Draft Report of the Extraordinary Planning, Contract and Works Committee, held on 10th January 2018
  3. Bank Reconciliations, 9th December 2017 – 9th January 2018
  4. Statement of Budget & Expenditure 1st  April 2016 – 25th January 2018
  5. Letter to NCC Estates – Asset Transfer
  6. Mike Robbins email and Community Asset Transfer Policy
  7. Response from Prudhoe Community Partnership
  8. Main Drive and street name suggestions for phase two, Cottier Grange
  9. Meeting with David Thomas (Gentoo), held on 5th January 2018
  10. All committed spending for the remainder of the present financial year
  11. 2018-19 Draft Budget proposal
  12. Precept demand with figures for inclusion in NCC Council Tax Information Booklet (based upon draft budget presented)

28th February 2018 

AGENDA (click on the link to open the agenda and each associated paper)

  1. Draft Minutes of the Ordinary Meeting (including Budget Meeting), held on 31st January 2018
  2. Draft Report of the Planning, Contract and Works Committee, held on 14th February 2018 (to follow)
  3. Email from Elections Office
  4. Holly Kelleher (not available due to data protection)
  5. Chris Barrett (not available due to data protection)
  6. Co-option Best Practice, adopted May 2017
  7. Notice of casual vacancy
  8. Bank Reconciliations, 10th January – 9th February 2018
  9. Statement of Budget & Expenditure 1st  April 2016 – 22nd February 2018
  10. Current Membership of Committees, Sub-Committees and Working Groups with suggestion for filling vacancies on each 
  11. The East Centre – Possible Asset Transfer
  12. Report of Local Council Liaison Meeting
  13. NCC Interim Position Statement - Planning
  14. Letter from NCC ‘Call for Sites’
  15. Prudhoe North and South - Strategic Housing Land Availability Assessment (SHLAA), February 2018
  16. Mickley Strategic Housing Land Availability Assessment (SHLAA), February 2018
  17. Minutes of Town Twinning meeting, 12th February 2018
  18. Prudhoe Community Allotment Newsletter
  19. Letter from Malcolm Chainey & Colin Moore
  20. Minutes of East Tynedale Parish and Town Council Forum, 12th October 2017

28th March 2018 

AGENDA (click on the link to open the agenda and each associated paper)

  1. Draft Minutes of the Ordinary Meeting (including Budget Meeting), held on 31st January 2018
  2. Draft Report of the Planning, Contract and Works Committee, held on 14th March 2018
  3. Email from Elections Office
  4. Co-option Best Practice, adopted May 2017
  5. Bank Reconciliations, 10th February – 9th March 2018
  6. Statement of Budget & Expenditure 1st  April 2016 – 22nd March 2018
  7. Letter from Ian Billham (Strategic Community Safety Manager)
  8. Safer Northumberland Partnership (SNP) operational Community Safety Proposals
  9. Pizza Oven request
  10. Report of the East Centre Feasibility Group meeting (now disbanded), 9th February 2018
  11. Report of the East Centre Working Group, 5th March 2018
  12. Civic and Community Forum Leaflet
  13. Report of the Democracy Working Group, 19th March 2018
  14. Email from Ashley Brown concerning future of PTCYPF

 

25th April 2018 

AGENDA (click on the link to open the agenda and each associated paper)

  1. Draft Minutes of the Ordinary Meeting, held on 28th March 2018
  2. Draft Report of the Planning, Contract and Works Committee, held on 11th April 2018
  3. Bank Reconciliations, 10th March – 31st March 2018
  4. EOY Bank Reconciliation 1st April 2017 – 31st March 2018
  5. Statement of Budget & Expenditure 1st  April 2017 – 31st March 2018
  6. NALC Model Standing Orders
  7. NCC Arrangements for dealing with standards allegations under the Localism Act 2011
  8. Town Events Sub-Committee Meeting, 16th February 2018
  9. Report of the Democracy Working Group, 16th April 2018
  10. Report of PTCYPF Meeting, 21st March 2018

30th May 2018 

AGENDA (click on the link to open the agenda and each associated paper)

  1. Draft Minutes of the Ordinary Meeting, held on 25th April 2018
  2. Draft Report of the Annual General Meeting, including Planning Matters, held on 9th May 2018
  3. Notice of casual vacancy
  4. Internal Audit Report, Peter Basnett (Internal Auditor)
  5. Review of Effective of Internal Controls (Cllr Tracy Gilmore, Cllr Holly Kelleher)
  6. Section 1, Annual Governance Statement
  7. Assets Register 2018
  8. Section 2, Accounting Statements 2017/18
  9. Explanation of variances
  10. Notice of dates of Exercise of Public Rights
  11. Bank Reconciliations, 1st April – 23rd May 2018
  12. Statement of Budget & Expenditure 1st April 2018 – 24th May 2018
  13. Shrewsbury Town Council Communications Policy
  14. PTC Young People’s Forum, 18th April 2018
  15. Proposal for Youth Forum from Cllr Angie Scott
  16. MP Fitness, request to use Highfield Park
  17. Cost and specification of recording device
  18. NCC Town & Parish Council Liaison Meeting, 3rd May 2018

27th June 2018

AGENDA

  1. Draft Minutes of the Ordinary Meeting, held on 30th May 2018
  2. Draft Report of the Planning, Contract and Works Committee, held on 13th June 2018
  3. Bank Reconciliations, 10th May – 8th June 2018
  4. Statement of Budget & Expenditure 1st April 2018 – 21st June 2018
  5. Confirmation of By-Election being called and applicable dates
  6. Report of Events meeting, held on 5th June 2018
  7. Youth Provision – Summer Activities Proposal
  8. Kellogg’s Isolation and Hunger Report
  9. Guardian Article, July 2016
  10. Humbles Wood Play Feature and Open Space
  11. Map and Site Plan of area proposed for adoption and location map
  12. Summary of historical decisions in relation to adoption of play area
  13. Update on Lychgate War Memorial renovation
  14. CAP Action Plan, June 2018
  15. CAP Resident Survey

25th July 2018

AGENDA (please click on each item to open the document)

  1. Draft Minutes of the Ordinary Meeting, held on 27th June 2018
  2. Draft Report of the Planning, Contract and Works Committee, held on 11th July 2018
  3. Bank Reconciliations, 9th June – 9th July 2018
  4. Statement of Budget & Expenditure 1st  April 2018 – 18th July 2018
  5. Notice of Election, Prudhoe West and Halfway Ward
  6. Casual Vacancy Notice, Castledene and Eltringham
  7. Report of East Centre Advisory Group, held on 11th June 2018
  8. Prudhoe East Centre, Community Asset Transfer Application
  9. Prudhoe East Centre, Risk Assessment
  10. 2018/19 Planting and Maintenance costs and ‘continuing’ Annual Planting and Maintenance Costs for x 7 Black Planters, Mickley
  11. Proposed Street Name Plan, Cottier Grange, phase 2
  12. Cottier Grange, phase 2, Street Naming (emails)

26th September 2018

AGENDA

  1. Draft Minutes of the Ordinary Meeting, held on 25th July 2018
  2. Draft Report of the Planning, Contract and Works Committee, held on 11th July 2018
  3. Bank Reconciliations, 10th July – 9th August 2018
  4. Bank Reconciliations, 10th August – 7th September 2018
  5. Statement of Budget & Expenditure 1st  April 2018 – 19th September 2018
  6. Statement of Person Nominated – Cassie Taylor
  7. Result of Uncontested Election – Cassie Taylor
  8. Report of joint meeting PCP/PTC, held on 25th June 2018
  9. PCP Report
  10. Report on Committees, Sub-Committees and Working Groups
  11. Database of requests received
  12. NCC Revised Speed Reduction Scheme for West Road and Errington Place
  13. Draft Minutes of meeting, 16th July 2018
  14. East Tyne T&P Council Forum , 5th July 2018
  15. NALC County Committee, 23rd June 2018
  16. Prudhoe Town Twinning, 18th July 2018

31st October 2018

AGENDA

  1. Draft Minutes of the Ordinary Meeting, held on 26th September 2018
  2. Draft Report of the Planning, Contract and Works Committee, held on 10th October 2018
  3. Draft Minutes of the​ Extraordinary​ Meeting, held on 24th October 2018
  4. Bank Reconciliations, 8th September – 9th October 2018​
  5. Statement of Budget & Expenditure 1st April 2018 – 25th October 2018
  6. Churches Together – Funding Request for ‘The Christmas Journey’​
  7. Summer Feedback
  8. Notes from meeting held on 10th October 2018
  9. Extract from June Ordinary Meeting minutes – Detached Youth Work
  10. Expressions of Interest invitation – Detached Youth Sessions
  11. Prudhoe Town Football Club – Summary of Landlord’s Inspection
  12. Report of complaint received and details of planned action
  13. Clerk’s Report on changes to the timing of Grant Aid Applications
  14. Information already shared on PTC Website and via Social Media

 

 

AGREED MINUTES

31st January 2018

28th February 2018

28th March 2018

25th April 2018

30th May 2018

27th June 2018

25th July 2018

26th September 2018

31st October 2018

28th November 2018

 

 

 

 

 

 

 

 

 

58 Front Street The Spetchells Centre Prudhoe Northumberland NE42 5AA Tel: (01661) 835487 email: prudhoetc@hotmail.com
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