Ordinary Meetings 2019

Date	Agenda	Minutes
23-Jan-19	Agenda Updated 2018-19 Budget & Expenditure 2019-20 Draft Budget proposal Precept demand with figures for inclusion in NCC Council Tax Information Booklet (based upon draft budget)	AGREED MINUTES
30-Jan-19	Agenda Draft Minutes of the Planning, Contract and Works Committee Meeting, held on 16th January 2019 Statement of Budget & Expenditure 1st April 2018 – 23rd January 2019 Bank Reconciliation, 8th December 2018 – 21st January 2019 PKF Littlejohn LLP, Completion of the External Audit review for the year ended 31 March 2018 PKF Littlejohn, Final External Auditor Report and Certificate Letter from Tony Kirsop (Community Regeneration Manager), 22nd January 2019 Briefing Note, Northumberland Towns Investment Programme and Future High Streets Fund Expression of Interest Form Prudhoe Town Survey ‘You said – We did’ PCP Quarterly Report from Chair, Mr George Hepburn Prudhoe Pathforce Minutes, 19th November 2018 & 21st January 2019	AGREED MINUTES
27-Feb-19	AGENDA  Draft Report of the Extra-Ordinary Budget Meeting, 23rd January 2019 Draft Report of the PCW’s Meeting, 13th February 2019 Statement of Budget & Expenditure 1st April 2018 – 19th May February 2019 Bank Reconciliation, 9th January 2019 – 8th February 2019 Email received, Bob Stokoe Memorial Cup Report of PTC/PCP Liaison Meeting, 14th February 2019 Report of the East Tynedale Parish & Town Council Forum Meeting, 17th January 2019 Report of the PTCYPF Meeting, 16th January 2019 Report of the Prudhoe Youth Project Meeting, 10th January 2019	AGREED MINUTES
27-Mar-19	AGENDA Draft Minutes of the Ordinary Meeting, 27th February 2019 Draft Report of the PCW’s Meeting, 13th March 2019 Clerk’s Report Statement of Budget & Expenditure 1st April 2018 – 20th March 2019 Bank Reconciliation, 9th February 2019 – 8th March 2019 Purdah Guidelines (NALC) April calendar dates resulting in tight agenda Proposed awards (including statutory powers under which they would be paid) following the meeting of Chairs and Vice Chairs Proposal from Cllr Bryan Futers Email intro from Environment Agency Report of Town Centre Work Group meeting, 5th March 2019 Draft Terms of Reference Summary Report of Cemetery Committee Meeting, 20th March 2019 Draft Social Media and Email Policy Draft Equal Opportunities Policy	AGREED MINUTES
17-Apr-19	AGENDA Draft Report of the PCW’s Meeting, 16th January 2019 Draft Report of the PCW’s Meeting, 13th March 2019 Planning Applications Received Planning Decisions Received Draft Minutes of the Ordinary Meeting, 27th March 2019 Clerk’s Report Statement of Budget & Expenditure 1st April 2018 – 31st March 2019 Bank Reconciliation, 9th March 2019 – 31st March 2019 Financial and Management Risk Assessment Annual Review of Internal Controls Checklist NE War Memorials Project letter PCP Quarterly Report SLCC/NALC & NCC Officer Meeting, 22nd March 2019 NALC County Committee, notes from meeting held on 23rd March 2019 Town Centre Working Group Meeting, 3rd April 2019	AGREED MINUTES
29-May-19	AGENDA Draft Minutes of the Ordinary Meeting, held on 17th April 2019 Draft Report of the Annual General Meeting, including Planning Matters, held on 8th May 2019 Clerk’s Report Internal Audit Report, Peter Basnett (Internal Auditor) Review of Effective of Internal Controls (Cllr Carol Stephenson, Cllr Chris Cuthbert) Section 1, Annual Governance Statement, year ending March 2019 EOY Bank Reconciliation – March 2019 Section 2, Accounting Statements, year ending March 2019 Notice of dates of Exercise of Public Rights Bank Reconciliations, 10th April – 9th May 2019 Statement of Budget & Expenditure 1st April 2019 – 21st May 2019 Housing Strategy for Northumberland Consultation  Letter from Northumberland Pride Prudhoe Community Workshop Trust Constitution Prudhoe Community Workshop Trust latest accounts (available to the public via Charity Commission) Prudhoe Pathforce, AGM, 18th March 2019 Prudhoe Pathforce, General Meeting, 18th March 2019 Town Centre Working Group Meeting, 7th May 2019	AGREED MINUTES
26-Jun-19	AGENDA Draft Minutes of the Ordinary Meeting, held on 29th May 2019 Draft Report of the Cemetery Committee, held on 5th June 2019 Draft Report of Planning Contract and Works Committee Meeting, held on 12th June 2019 Prudhoe Town Council - Model Publication Scheme Prudhoe Town Council – Training and Development Policy Bank Reconciliations, 10th May – 9th June 2019 Statement of Budget & Expenditure 1st April 2019 – 20th June 2019 Response from PCWT Recommendations for funding via ’42 Days of Summer’ Initiative Wise Academies Consultation Document Prudhoe Youth Project, Report of meeting, 13th June 2019 Decision of Prudhoe Town Council in May and recent decision of Prudhoe Youth Project Front Street Working Group meeting held on 19th June 2019 Front Street 2030 flier	AGREED MINUTES
31-Jul-19	AGENDA Draft Minutes of the Ordinary Meeting, held on 26th June 2019 Draft Minutes of the Planning, Contract and Works Meeting, held on 10th July 2019 Bank Reconciliations, 8th June – 9th July 2019 Statement of Budget & Expenditure 1st April 2019 – 24th July 2019 Gateshead MBC Briefing Note 17/07/2019 Children North East – PYP First Quarter Report, Detached Youth Work, April - June Clerk’s Briefing Note Car charging points available in Northumberland (information via zapmap) Potential costs and considerations Notice of Review of Polling Districts, Polling Places and Polling Stations PCP Quarterly Report East Centre Clerk's Report       Appendix A    Appendix B   Appendix C East Centre - Building Survey Previously agreed ‘Terms of Reference’	AGREED MINUTES
25-Sep-19	AGENDA Enc i) DRAFT Minutes of the OM 310719 Enc ii) AGREED Minutes PCW 140819 Enc iii) DRAFT Minutes PCW 110919 Enc iv) Bank Reconciliation July - Aug Enc v) Bank Reconciliation Aug - Sep Enc vi) B&E Update September 2019 Enc vii) model-standing-orders-July-2018 (as amended) Enc viii) LTP Database of Requests (1) Enc x) LTP Criteria Enc xi) Review of Polling Stations Enc xii) Waterworld Update Enc xiv) Prudhoe Town FC Enc xv) TS0289 Briefing Note 04 Enc xvi) East Tynedale LF minsjuly19 Enc xvii) Prudhoe Community Allotment Minutes 20.08.2019p	Agreed Minutes
30-Oct-19	AGENDA Enc i) PYP Covering report to Prudhoe Town Council Oct 19 Enc ii) PYP Detatched Youth Work report 2nd Qtr Enc iii) DRAFT OM 250919 Enc iv) DRAFT Minutes PCW 091019 Enc v) DRAFT Cemetery Minutes 180919 Enc vi) October Bank Reconciliation Enc vii) Updated Budget & Expenditure (October 2019) Enc viii) Notice of Conclusion of Audit 2018-19 Enc ix) AGAR Sections 1-3 Enc xi) PTC Offer - Waterworld Play Area Enc x) NCC Response - Waterworld Play Area Enc xii) DRAFT Prudhoe Community Flood Plan Enc xiii) CilCA - Principle Member Enc xiv) The General Power of Competence (GPC) Enc xv) Clerk's Note - Grant Aid Enc xvi) VE Day 2020 Enc xvii) 2019 Sport Tynedale Nomination Form and Categories Enc xviii) TCWG minutes 21 Oct Enc xix) Town Twinning Minutes, 16th September 2019 Enc xx) NCAB Update Qtr2 19-20 Enc xxi) PCP Quarterly Report to Members September 19	AGREED MINUTES
27-Nov-19	THIS MEETING WAS ADJOURNED TO WEDNESDAY 4TH DECEMBER 2019 (see AGENDA below) AGENDA Enc ii) DRAFT OM301019 Enc iii) DRAFT PCW131119 iv) November Bank Reconciliation Enc v) Updated Budget & Expenditure, November Enc vi) PTC interim audit letter 12 Nov 2019 Enc vii) Report to PTC East Youth Hub Enc viii) 42 Days of Summer Report Enc ix) Notice of Consultation - Proposal to make a PSPO for the control of dogs Enc x) Fireworks - The Law Enc xi) Northumberland TPC Charter - Final October 2019 Enc xii) East Tynedale Forum, 16th October 2019 Enc xiii) PLWGnotesoct19 Enc xiv) PYP Minutes 14th Nov Enc xv) Notes from NALC Committee meeting of 16th November 2019	AGREED MINUTES
04-Dec-19	AGENDA Enc ii) DRAFT OM301019 Enc iii) DRAFT PCW131119 Enc iv) November Bank Reconciliation Enc v) Updated Budget & Expenditure, November Enc vi) PTC interim audit letter 12 Nov 2019 Enc vii) Report to PTC East Youth Hub Enc viii) 42 Days of Summer Report Enc ix) Notice of Consultation - Proposal to make a PSPO for the control of dogs Enc x) Fireworks - The Law Enc xi) Northumberland TPC Charter - Final October 2019 Enc xii) East Tynedale Forum, 16th October 2019 Enc xiii) PLWGnotesoct19 Enc xiv) PYP Minutes 14th Nov Enc xv) Notes from NALC Committee meeting of 16th November 2019	DRAFT MINUTES AGREED MINUTES (Minutes will be presented for agreement as a true record at the meeting on 29th January 2020)
11-Dec-19	AGENDA (This is a combined meeting) Enc i) December Planning Matters Enc ii) DRAFT PCW 131119 Enc iii) Highfield Park Lease Enc iv) DRAFT Allotment Management Agreement Enc v) Note on Euphorbia Enc vi) 2020-23 Advert for Christmas Lights Enc vii) 2020-23 Christmas Lights Invitation to Tender Enc viii) 2020-23 Christmas Lights (supplier complete) Enc ix) 2020-23 Christmas Lights Contract Obligations Enc x) DRAFT OM 271119 Enc xi) Updated B&E (December 2019) Enc xii) PYP - Report to PTP 111219 Enc xiii) Prudhoe Community Flood Pl	AGREED MINUTES