Ordinary Meetings 2019

DateAgendaMinutes
23-Jan-19Agenda
  1. Updated 2018-19 Budget & Expenditure
  2. 2019-20 Draft Budget proposal
  3. Precept demand with figures for inclusion in NCC Council Tax Information Booklet (based upon draft budget)
AGREED MINUTES
30-Jan-19Agenda
  1. Draft Minutes of the Planning, Contract and Works Committee Meeting, held on 16th January 2019
  2. Statement of Budget & Expenditure 1st April 2018 – 23rd January 2019
  3. Bank Reconciliation, 8th December 2018 – 21st January 2019
  4. PKF Littlejohn LLP, Completion of the External Audit review for the year ended 31 March 2018
  5. PKF Littlejohn, Final External Auditor Report and Certificate
  6. Letter from Tony Kirsop (Community Regeneration Manager), 22nd January 2019
  7. Briefing Note, Northumberland Towns Investment Programme and Future High Streets Fund
  8. Expression of Interest Form
  9. Prudhoe Town Survey ‘You said – We did’
  10. PCP Quarterly Report from Chair, Mr George Hepburn
  11. Prudhoe Pathforce Minutes, 19th November 2018 & 21st January 2019
AGREED MINUTES
27-Feb-19AGENDA 
  1. Draft Report of the Extra-Ordinary Budget Meeting, 23rd January 2019
  2. Draft Report of the PCW’s Meeting, 13th February 2019
  3. Statement of Budget & Expenditure 1st April 2018 – 19th May
  4. February 2019 Bank Reconciliation, 9th January 2019 – 8th February 2019
  5. Email received, Bob Stokoe Memorial Cup
  6. Report of PTC/PCP Liaison Meeting, 14th February 2019
  7. Report of the East Tynedale Parish & Town Council Forum Meeting, 17th January 2019
  8. Report of the PTCYPF Meeting, 16th January 2019
  9. Report of the Prudhoe Youth Project Meeting, 10th January 2019
AGREED MINUTES
27-Mar-19AGENDA
  1. Draft Minutes of the Ordinary Meeting, 27th February 2019
  2. Draft Report of the PCW’s Meeting, 13th March 2019
  3. Clerk’s Report
  4. Statement of Budget & Expenditure 1st April 2018 – 20th March 2019
  5. Bank Reconciliation, 9th February 2019 – 8th March 2019
  6. Purdah Guidelines (NALC)
  7. April calendar dates resulting in tight agenda
  8. Proposed awards (including statutory powers under which they would be paid) following the meeting of Chairs and Vice Chairs
  9. Proposal from Cllr Bryan Futers
  10. Email intro from Environment Agency
  11. Report of Town Centre Work Group meeting, 5th March 2019
  12. Draft Terms of Reference
  13. Summary Report of Cemetery Committee Meeting, 20th March 2019
  14. Draft Social Media and Email Policy
  15. Draft Equal Opportunities Policy
AGREED MINUTES
17-Apr-19AGENDA
  1. Draft Report of the PCW’s Meeting, 16th January 2019
  2. Draft Report of the PCW’s Meeting, 13th March 2019
  3. Planning Applications Received
  4. Planning Decisions Received
  5. Draft Minutes of the Ordinary Meeting, 27th March 2019
  6. Clerk’s Report
  7. Statement of Budget & Expenditure 1st April 2018 – 31st March 2019
  8. Bank Reconciliation, 9th March 2019 – 31st March 2019
  9. Financial and Management Risk Assessment
  10. Annual Review of Internal Controls Checklist
  11. NE War Memorials Project letter
  12. PCP Quarterly Report
  13. SLCC/NALC & NCC Officer Meeting, 22nd March 2019
  14. NALC County Committee, notes from meeting held on 23rd March 2019
  15. Town Centre Working Group Meeting, 3rd April 2019
AGREED MINUTES
29-May-19AGENDA
  1. Draft Minutes of the Ordinary Meeting, held on 17th April 2019
  2. Draft Report of the Annual General Meeting, including Planning Matters, held on 8th May 2019
  3. Clerk’s Report
  4. Internal Audit Report, Peter Basnett (Internal Auditor)
  5. Review of Effective of Internal Controls (Cllr Carol Stephenson, Cllr Chris Cuthbert)
  6. Section 1, Annual Governance Statement, year ending March 2019
  7. EOY Bank Reconciliation – March 2019
  8. Section 2, Accounting Statements, year ending March 2019
  9. Notice of dates of Exercise of Public Rights
  10. Bank Reconciliations, 10th April – 9th May 2019
  11. Statement of Budget & Expenditure 1st April 2019 – 21st May 2019
  12. Housing Strategy for Northumberland Consultation 
  13. Letter from Northumberland Pride
  14. Prudhoe Community Workshop Trust Constitution
  15. Prudhoe Community Workshop Trust latest accounts (available to the public via Charity Commission)
  16. Prudhoe Pathforce, AGM, 18th March 2019
  17. Prudhoe Pathforce, General Meeting, 18th March 2019
  18. Town Centre Working Group Meeting, 7th May 2019
AGREED MINUTES
26-Jun-19AGENDA
  1. Draft Minutes of the Ordinary Meeting, held on 29th May 2019
  2. Draft Report of the Cemetery Committee, held on 5th June 2019
  3. Draft Report of Planning Contract and Works Committee Meeting, held on 12th June 2019
  4. Prudhoe Town Council - Model Publication Scheme
  5. Prudhoe Town Council – Training and Development Policy
  6. Bank Reconciliations, 10th May – 9th June 2019
  7. Statement of Budget & Expenditure 1st April 2019 – 20th June 2019
  8. Response from PCWT Recommendations for funding via ’42 Days of Summer’ Initiative
  9. Wise Academies Consultation Document
  10. Prudhoe Youth Project, Report of meeting, 13th June 2019
  11. Decision of Prudhoe Town Council in May and recent decision of Prudhoe Youth Project
  12. Front Street Working Group meeting held on 19th June 2019
  13. Front Street 2030 flier
AGREED MINUTES
31-Jul-19AGENDA
  1. Draft Minutes of the Ordinary Meeting, held on 26th June 2019
  2. Draft Minutes of the Planning, Contract and Works Meeting, held on 10th July 2019
  3. Bank Reconciliations, 8th June – 9th July 2019
  4. Statement of Budget & Expenditure 1st April 2019 – 24th July 2019
  5. Gateshead MBC Briefing Note 17/07/2019
  6. Children North East – PYP First Quarter Report, Detached Youth Work, April - June
  7. Clerk’s Briefing Note
  8. Car charging points available in Northumberland (information via zapmap)
  9. Potential costs and considerations
  10. Notice of Review of Polling Districts, Polling Places and Polling Stations
  11. PCP Quarterly Report
  12. East Centre Clerk's Report       Appendix A    Appendix B   Appendix C
  13. East Centre - Building Survey
  14. Previously agreed ‘Terms of Reference’
AGREED MINUTES
25-Sep-19AGENDA

Enc i) DRAFT Minutes of the OM 310719
Enc ii) AGREED Minutes PCW 140819
Enc iii) DRAFT Minutes PCW 110919
Enc iv) Bank Reconciliation July - Aug
Enc v) Bank Reconciliation Aug - Sep
Enc vi) B&E Update September 2019
Enc vii) model-standing-orders-July-2018 (as amended)
Enc viii) LTP Database of Requests (1)
Enc x) LTP Criteria
Enc xi) Review of Polling Stations
Enc xii) Waterworld Update
Enc xiv) Prudhoe Town FC
Enc xv) TS0289 Briefing Note 04
Enc xvi) East Tynedale LF minsjuly19
Enc xvii) Prudhoe Community Allotment Minutes 20.08.2019p



Agreed Minutes 
30-Oct-19AGENDA
Enc i) PYP Covering report to Prudhoe Town Council Oct 19
Enc ii) PYP Detatched Youth Work report 2nd Qtr
Enc iii) DRAFT OM 250919
Enc iv) DRAFT Minutes PCW 091019
Enc v) DRAFT Cemetery Minutes 180919
Enc vi) October Bank Reconciliation
Enc vii) Updated Budget & Expenditure (October 2019)
Enc viii) Notice of Conclusion of Audit 2018-19
Enc ix) AGAR Sections 1-3
Enc xi) PTC Offer - Waterworld Play Area
Enc x) NCC Response - Waterworld Play Area
Enc xii) DRAFT Prudhoe Community Flood Plan
Enc xiii) CilCA - Principle Member
Enc xiv) The General Power of Competence (GPC)
Enc xv) Clerk's Note - Grant Aid
Enc xvi) VE Day 2020
Enc xvii) 2019 Sport Tynedale Nomination Form and Categories
Enc xviii) TCWG minutes 21 Oct
Enc xix) Town Twinning Minutes, 16th September 2019
Enc xx) NCAB Update Qtr2 19-20
Enc xxi) PCP Quarterly Report to Members September 19
AGREED MINUTES
27-Nov-19THIS MEETING WAS ADJOURNED TO WEDNESDAY 4TH DECEMBER 2019 (see AGENDA below)
AGENDA
Enc ii) DRAFT OM301019
Enc iii) DRAFT PCW131119
iv) November Bank Reconciliation
Enc v) Updated Budget & Expenditure, November
Enc vi) PTC interim audit letter 12 Nov 2019 Enc vii) Report to PTC East Youth Hub
Enc viii) 42 Days of Summer Report
Enc ix) Notice of Consultation - Proposal to make a PSPO for the control of dogs
Enc x) Fireworks - The Law
Enc xi) Northumberland TPC Charter - Final October 2019
Enc xii) East Tynedale Forum, 16th October 2019
Enc xiii) PLWGnotesoct19
Enc xiv) PYP Minutes 14th Nov
Enc xv) Notes from NALC Committee meeting of 16th November 2019
AGREED MINUTES
04-Dec-19AGENDA
Enc ii) DRAFT OM301019
Enc iii) DRAFT PCW131119
Enc iv) November Bank Reconciliation
Enc v) Updated Budget & Expenditure, November
Enc vi) PTC interim audit letter 12 Nov 2019
Enc vii) Report to PTC East Youth Hub
Enc viii) 42 Days of Summer Report
Enc ix) Notice of Consultation - Proposal to make a PSPO for the control of dogs
Enc x) Fireworks - The Law
Enc xi) Northumberland TPC Charter - Final October 2019
Enc xii) East Tynedale Forum, 16th October 2019
Enc xiii) PLWGnotesoct19
Enc xiv) PYP Minutes 14th Nov
Enc xv) Notes from NALC Committee meeting of 16th November 2019
AGREED MINUTES
11-Dec-19AGENDA (This is a combined meeting)

Enc i) December Planning Matters
Enc ii) DRAFT PCW 131119
Enc iii) Highfield Park Lease
Enc iv) DRAFT Allotment Management Agreement
Enc v) Note on Euphorbia
Enc vi) 2020-23 Advert for Christmas Lights
Enc vii) 2020-23 Christmas Lights Invitation to Tender
Enc viii) 2020-23 Christmas Lights (supplier complete)
Enc ix) 2020-23 Christmas Lights Contract Obligations
Enc x) DRAFT OM 271119
Enc xi) Updated B&E (December 2019)
Enc xii) PYP - Report to PTP 111219
Enc xiii) Prudhoe Community Flood Pl
AGREED MINUTES