Planning, Contract and Works Committee 2019

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DateAgendaMinutes
16-Jan-19

AGENDA

  1. Draft Minutes of the Combined Ordinary Meeting and the PCW’s Committee, 12th December 2018
  2. Planning Applications & Planning Decisions Received
  3. Resident Letter
  4. Clerk’s report on the implications of recent changes effecting the operation of the TVLS Refund scheme
  5. Response to questions from NCC Strategic Estates
  6. Financial and Management Risk Assessment for Community Asset Transfer of Prudhoe East Centre
  7. Expression of Interest – Town Council website
  8. Letter from Northumberland Estates, Castle Dene Allotments
AGREED MINUTES
12-Feb-19AGENDA
  1. Draft Minutes of PCW’s Committee, 16th January 2019
  2. Clerk’s Report, 13th February 2019
  3. Planning Applications Received/Decisions Received
  4. Prudhoe East Centre – Terms of Reference for Feasibility Study
  5. Decisions Agreed Minutes Ref. 1819/143 Prudhoe East Centre
  6. Report to PCP Trustees from Mr George Hepburn, Chair of PCP
  7. Guidance on making representation on Northumberland Local Plan
  8. Report of Allotment Liaison Meeting, 10th January 2019 and letter with reference to car parking at Stoneyflat Allotments
  9. Map, Inset 42, with reference to Protected Open Space
AGREED MINUTES
13-Mar-19AGENDA
  1. Northumberland Homefinder Common Allocations Policy and summary
  2. Section 106 Agreement Extract
  3. Extract from Planning Application (variation of 106 agreement) 19/00719/SR106A
  4. Draft Minutes of PCW’s Committee, 13th February 2019
  5. Clerk’s Report, 13th February 2019
  6. Draft Minutes of the Ordinary Meeting, 30th January 2019
  7. Planning Applications Received/Decisions Received
  8. Advice from Northumberland County Council, Neighbourhood Services as to the most suitable location for a litter bin
  9. Image of shelters and potential for front of shelter seating/perch
  10. Design and cost of cigarette disposal for top of litter bins
  11. Summary of problem and response to suggested solution from Northumberland Fire Service and NCC Neighbourhood Services
  12. Email response from Northumberland Estates, Grant Wilson, Graduate Land Agent
  13. Summary of discussion/recommendations from meeting, 6th March 2019
AGREED MINUTES
15-May-19AGENDA
  1. Code of Conduct
  2. Standing Orders (adopted May 2017)
  3. Blank Declarations of Interest Form
  4. Financial Regulations 2019
  5. Assets Register 2019
  6. Insurance Schedule, May 2019
  7. PCW’s Committee Terms of Reference
  8. HR Committee Terms of Reference
  9. Cemetery Committee Terms of Reference
  10. List of outside bodies for which representatives must be agreed, with current representative noted
  11. Planning Applications and Planning Notifications Received
  12. Northumberland Day 2019
AGREED MINUTES
12-Jun-19AGENDA
  1. Draft Minutes of PCW’s Committee, 8th May 2019
  2. Draft Minutes of the Ordinary Meeting, 29th May 2019
  3. Planning Applications Received/Decisions Received
  4. Highfield Fest update
  5. Essity Prudhoe Miners Race 2019
  6. Extracts from Financial Regulations, with Clerk’s note
  7. Clerk’s Recommendation in relation to Prudhoe in Bloom competition
  8. Illustrative example of spheres
  9. Illustrative example of jewel bulbs
  10. Repairs/Replacement list
AGREED MINUTES
10-Jul-19AGENDA
  1. Draft Minutes of PCW’s Committee, 12th June 2019
  2. Draft Minutes of the Ordinary Meeting, 26th June 2019
  3. Planning Applications Received/Decisions Received
  4. Current designs and possible ‘new’ design remit
  5. Nixon Costs for serviced single WC and accessible WC
AGREED MINUTES
14-Aug-19AGENDA
  1. Draft Minutes of PCW’s Committee, 10th July 2019
  2. Draft Minutes of the Ordinary Meeting, 31st July 2019
  3. Planning Applications and Planning Decisions Received
  4. Letter from Prudhoe Town FC, dated 24th June 2019
  5. Clerk’s Report on Play Areas
  6. West Mickley Play Inspection
  7. The Copse Play Inspection
  8. Orchard Hill Play Inspection
  9. Highfield Park Play Inspection  Highfield Skate Park Inspection
  10. Castledene Play Inspection
  11. Revised Allotment Management Agreement
  12. Revised Tenancy Agreement
  13. Bus Shelter Seating
  14. Choice of Public Seats
  15. Email request from Tyne Rivers Trust, including any further information sourced
AGREED MINUTES
11-Sep-19AGENDA
Enc i) Planning Matters 110919
Enc ii) Draft Minutes of PCW 140819
Enc iii) Environmental Tenders Contract Obligations, doc 3
Enc iv) 2020-23 Advert for FFB, P and HB
Enc v) FFB, P and HB Invitation to Tender, Doc 1
Enc vi) FFB, P and HB Tender Doc 2 (supplier complete)
Enc ix) Grass-cutting Tender Doc 2 (supplier complete)
Enc viii) Grass-cutting Invitation to Tender, Doc 1
Enc vii) 2020-23 Advert for Grass cutting, Gateways & Roundabouts
Enc x) Landscaped Gateways and Roundabouts Invitation to Tender, Doc 1
Enc xii) 2020-23 Advert for Wildflowers
Enc xi) Landscaped Gateways & Roundabouts Tender Doc 2 (supplier complete)
Enc xiv) Wild Flower Areas Tender Doc 2 (supplier complete)
Enc xiii) Wild Flowers Invitation to Tender, Doc 1
Enc xv) opp. Heron's BT Phone Box Removal Proposal
Enc xvi) Edgewell Road BT Phone Box Removal Proposal
Enc xvii) Resident Letter - Improvements to HFP Skate Park
AGREED MINUTES
09-Oct-19AGENDA
Enc i) DRAFT Minutes of PCW's Committee 11th September 2019
Enc ii) Minutes of the Ordinary Meeting on 25th September 2019
Enc iii Planning Applications and Planning Decisions Received.
Enc iv) Affordable Housing SPD - Scoping Document )
Enc v) Comments Form - Affordable Housing
Enc vi) Planning Obligations SPD - Scoping Document
Enc vii) Comments Form - Planning Obligations SPD
Enc viii)  Pre-Order Consultation 
Enc ix) ROW Map
Enc x drawing of locally made bus shelter seating solution




AGREED MINUTES
13-Nov-19AGENDA

Enc i) QA's Ferndene
Enc ii) DRAFT Minutes PCW 091019
Enc iii) Planning Matters
Enc iv) Stonyflat Bank
Enx v) Summary Report of 2019 Essity Prudhoe Miners Race
Enc vi) Report - Orchard Hill

AGREED MINUTES
11-Dec-19AGENDA (This is a combined meeting)

Enc i) December Planning Matters
Enc ii) DRAFT PCW 131119
Enc iii) Highfield Park Lease
Enc iv) DRAFT Allotment Management Agreement
Enc v) Note on Euphorbia
Enc vi) 2020-23 Advert for Christmas Lights
Enc vii) 2020-23 Christmas Lights Invitation to Tender
Enc viii) 2020-23 Christmas Lights (supplier complete)
Enc ix) 2020-23 Christmas Lights Contract Obligations
Enc x) DRAFT OM 271119
Enc xi) Updated B&E (December 2019)
Enc xii) PYP - Report to PTP 111219
Enc xiii) Prudhoe Community Flood Plan
AGREED MINUTES