Planning, Contract and Works Committee 2019

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Date	Agenda	Minutes
16-Jan-19	AGENDA Draft Minutes of the Combined Ordinary Meeting and the PCW’s Committee, 12th December 2018 Planning Applications & Planning Decisions Received Resident Letter Clerk’s report on the implications of recent changes effecting the operation of the TVLS Refund scheme Response to questions from NCC Strategic Estates Financial and Management Risk Assessment for Community Asset Transfer of Prudhoe East Centre Expression of Interest – Town Council website Letter from Northumberland Estates, Castle Dene Allotments	AGREED MINUTES
12-Feb-19	AGENDA Draft Minutes of PCW’s Committee, 16th January 2019 Clerk’s Report, 13th February 2019 Planning Applications Received/Decisions Received Prudhoe East Centre – Terms of Reference for Feasibility Study Decisions Agreed Minutes Ref. 1819/143 Prudhoe East Centre Report to PCP Trustees from Mr George Hepburn, Chair of PCP Guidance on making representation on Northumberland Local Plan Report of Allotment Liaison Meeting, 10th January 2019 and letter with reference to car parking at Stoneyflat Allotments Map, Inset 42, with reference to Protected Open Space	AGREED MINUTES
13-Mar-19	AGENDA Northumberland Homefinder Common Allocations Policy and summary Section 106 Agreement Extract Extract from Planning Application (variation of 106 agreement) 19/00719/SR106A Draft Minutes of PCW’s Committee, 13th February 2019 Clerk’s Report, 13th February 2019 Draft Minutes of the Ordinary Meeting, 30th January 2019 Planning Applications Received/Decisions Received Advice from Northumberland County Council, Neighbourhood Services as to the most suitable location for a litter bin Image of shelters and potential for front of shelter seating/perch Design and cost of cigarette disposal for top of litter bins Summary of problem and response to suggested solution from Northumberland Fire Service and NCC Neighbourhood Services Email response from Northumberland Estates, Grant Wilson, Graduate Land Agent Summary of discussion/recommendations from meeting, 6th March 2019	AGREED MINUTES
15-May-19	AGENDA Code of Conduct Standing Orders (adopted May 2017) Blank Declarations of Interest Form Financial Regulations 2019 Assets Register 2019 Insurance Schedule, May 2019 PCW’s Committee Terms of Reference HR Committee Terms of Reference Cemetery Committee Terms of Reference List of outside bodies for which representatives must be agreed, with current representative noted Planning Applications and Planning Notifications Received Northumberland Day 2019	AGREED MINUTES
12-Jun-19	AGENDA Draft Minutes of PCW’s Committee, 8th May 2019 Draft Minutes of the Ordinary Meeting, 29th May 2019 Planning Applications Received/Decisions Received Highfield Fest update Essity Prudhoe Miners Race 2019 Extracts from Financial Regulations, with Clerk’s note Clerk’s Recommendation in relation to Prudhoe in Bloom competition Illustrative example of spheres Illustrative example of jewel bulbs Repairs/Replacement list	AGREED MINUTES
10-Jul-19	AGENDA Draft Minutes of PCW’s Committee, 12th June 2019 Draft Minutes of the Ordinary Meeting, 26th June 2019 Planning Applications Received/Decisions Received Current designs and possible ‘new’ design remit Nixon Costs for serviced single WC and accessible WC	AGREED MINUTES
14-Aug-19	AGENDA Draft Minutes of PCW’s Committee, 10th July 2019 Draft Minutes of the Ordinary Meeting, 31st July 2019 Planning Applications and Planning Decisions Received Letter from Prudhoe Town FC, dated 24th June 2019 Clerk’s Report on Play Areas West Mickley Play Inspection The Copse Play Inspection Orchard Hill Play Inspection Highfield Park Play Inspection Highfield Skate Park Inspection Castledene Play Inspection Revised Allotment Management Agreement Revised Tenancy Agreement Bus Shelter Seating Choice of Public Seats Email request from Tyne Rivers Trust, including any further information sourced	AGREED MINUTES
11-Sep-19	AGENDA Enc i) Planning Matters 110919 Enc ii) Draft Minutes of PCW 140819 Enc iii) Environmental Tenders Contract Obligations, doc 3 Enc iv) 2020-23 Advert for FFB, P and HB Enc v) FFB, P and HB Invitation to Tender, Doc 1 Enc vi) FFB, P and HB Tender Doc 2 (supplier complete) Enc ix) Grass-cutting Tender Doc 2 (supplier complete) Enc viii) Grass-cutting Invitation to Tender, Doc 1 Enc vii) 2020-23 Advert for Grass cutting, Gateways & Roundabouts Enc x) Landscaped Gateways and Roundabouts Invitation to Tender, Doc 1 Enc xii) 2020-23 Advert for Wildflowers Enc xi) Landscaped Gateways & Roundabouts Tender Doc 2 (supplier complete) Enc xiv) Wild Flower Areas Tender Doc 2 (supplier complete) Enc xiii) Wild Flowers Invitation to Tender, Doc 1 Enc xv) opp. Heron's BT Phone Box Removal Proposal Enc xvi) Edgewell Road BT Phone Box Removal Proposal Enc xvii) Resident Letter - Improvements to HFP Skate Park	AGREED MINUTES
09-Oct-19	AGENDA Enc i) DRAFT Minutes of PCW's Committee 11th September 2019 Enc ii) Minutes of the Ordinary Meeting on 25th September 2019 Enc iii Planning Applications and Planning Decisions Received. Enc iv) Affordable Housing SPD - Scoping Document ) Enc v) Comments Form - Affordable Housing Enc vi) Planning Obligations SPD - Scoping Document Enc vii) Comments Form - Planning Obligations SPD Enc viii) Pre-Order Consultation Enc ix) ROW Map Enc x drawing of locally made bus shelter seating solution	AGREED MINUTES
13-Nov-19	AGENDA Enc i) QA's Ferndene Enc ii) DRAFT Minutes PCW 091019 Enc iii) Planning Matters Enc iv) Stonyflat Bank Enx v) Summary Report of 2019 Essity Prudhoe Miners Race Enc vi) Report - Orchard Hill	AGREED MINUTES
11-Dec-19	AGENDA (This is a combined meeting) Enc i) December Planning Matters Enc ii) DRAFT PCW 131119 Enc iii) Highfield Park Lease Enc iv) DRAFT Allotment Management Agreement Enc v) Note on Euphorbia Enc vi) 2020-23 Advert for Christmas Lights Enc vii) 2020-23 Christmas Lights Invitation to Tender Enc viii) 2020-23 Christmas Lights (supplier complete) Enc ix) 2020-23 Christmas Lights Contract Obligations Enc x) DRAFT OM 271119 Enc xi) Updated B&E (December 2019) Enc xii) PYP - Report to PTP 111219 Enc xiii) Prudhoe Community Flood Plan	AGREED MINUTES